The Dictation Information Screen and the Transcription Information Screen provide an administrator level overview of the job's characteristics and status.
The Dictation Information screen can be accessed in the Outstanding Jobs tab and the Transcription Information screen can be accessed in the Delivered Jobs tab; the information available is slightly different depending on if the transcription has been delivered.
Action Buttons: Both of the Information Screens will have action buttons at the top right:
- Save: Any changes made to the Dictation Header are saved.
- View: Allows you to view the transcription in its current state. Note that this button may not be available in Dictation Information if there is no draft.
- Play: Play the audio file associated with this Transcription.
- Export: Export Transcription using ShadowLink. This button is user access based.
- Previous: Look at the previous TID's Info Screen.
- Next: Look at the Next TID's Info Screen
- Close: Close the Info Screen without saving any changes.
Outstanding Jobs: Dictation Information Screen
In the Outstanding Jobs tab, the Info Screen displays document and demographic information that is pertinent to assigning work to Transcriptionists.
- Document Information: Contains the demographic information that the Transcription currently contains.
- Workflow Information: This section will show you the date and time of each workflow change.
- Dictation Information: Contains the demographic information that was originally uploaded with the audio file.
- Prior Versions of Transcription Body: All prior versions of the Transcription Body are available to view.
- Pools: Pools are used to route Dictations to Transcriptionists for typing.
- Activity: A log of all the actions that have taken place with this dictation file.
Header Information: This basic document information can be edited without downloading the job into InScribe. This Header information controls how documents are distributed to MTs, The Print Template and Priority.
- Priority: Level of priority assigned to TID. TIDs with low numbers are typed before TIDs with higher numbers.
- Location: Clients are often divided into different locations. Affects Print Template.
- STAT: High Priority job that is assigned a priority level of 2. Also affects MT and Client rate of pay.
- Clinician: The dictator for this transcription. Affects Print Template.
- Client: The Hospital or Facility the dictation is from.
- Transcriptionist: The MT who has the dictation checked out.
- Document Type: The Work Type assigned to the Dictation. Affects Print Template
- Marked for Review: Determines if the Transcription will be delivered to the Review folder.
- Status: The current level of transcription or QA that the TID is assigned to.
Delivered Jobs: Transcription Information Screen
The Delivered Jobs Info Screen has information regarding previous versions and line counts. Information regarding routing dictation to transcriptionists has been removed.
- Header Information: Basic Status
- Current Status: The workflow folder the TID currently resides in.
- Document Information: Contains the demographic information that the Transcription currently contains.
- Activity: A log of all the actions that have taken place with this dictation file.
- View Archived: Is used to display the entire log file regardless of the age of the log entry.
- Refresh: Refreshes the activity log to display the latest actions.
- Prior Versions of Transcription Body: All prior versions of the Transcription Body are available to view.